A board meeting schedule is a document that outlines the topics on which a board of directors should focus. The board meeting schedule should include the date, time and location of the meeting as well as a brief description of each topic to assist attendees prepare.
Board members tend to be busy people and need ample notice of board meetings in order to be able to plan their schedules and be prepared. Experts recommend that you give yourself a minimum of 5 to 7 days for the proper preparation of the board’s materials, including the agenda and other important documents.
The first item on the agenda for the board meeting is typically an overview of the progress made since the previous meeting. This includes a look at the most important milestones, missed targets, and other issues that may require an examination. It is also a chance for the executive director to provide an overview of the current business outlook with a focus on positive and negative trends.
Following the summaries of progress the items that require to be voted on will be asked for. These are typically resolutions that require a formal vote from the board. They could be implemented as new policies.
The next item on the agenda of the board meeting is likely to be a review of the previous meeting minutes and any action items that were agreed on at the last meeting. It is important to make sure that all action items are documented and followed to ensure that they are detailed.
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